If someone offers to donate to your campus, department, or even to the district, you must follow the process set in place prior to accepting any donations. Please refer to policy on acceptance of donations for more information.
For all cash and non-cash donations valued at $2,500 or more, complete the Donation Recommendation Form available online and submit it to the office of the Associate Superintendent for Finance. The donation will go to the Board and be signed by the Board President. The District will send a certificate along with a receipt letter to the donor.
For cash and non-cash donations valued between $500 and $2,500, you will need to complete the Donation Recommendation Form and send it to the office of the Associate Superintendent for Finance. The form will be approved by the Associate Superintendent for Finance. The District will send a letter of receipt for tax purposes to the donor.
For cash and non-cash donations valued under $500, the campus or department will be responsible for accepting the donation, thanking the donor and providing them with a receipt letter. In addition to this, a monthly list of donations accepted at the campus or department level will need to be added to the Donation Tracking List.
CAMPUS AND STUDENT ACTIVITY ACCOUNT PROCESSING OF DONATION
Amounts $2,500 or less
After approval notification, deposit approved money into your Campus/Student Activity account and forward copies of all paperwork to the Accounting Manager. The Accounting Manager will review paperwork and verify that the guide-lines for using these funds (if applicable) are being followed. A budget code will be created for monitoring the donation.
Amounts greater that $2,500
After approval notification, forward check and paperwork to the Grants Specialist. The Grants Specialist will review the paperwork, set up the appropriate Special Revenue Fund accounts, forward the check and deposit coding form to the Business Office, and then provide a Munis budget report to the campus/department.
Recognition of Business Partners