Purchasing
About Us
Mission Statement
The mission of the Purchasing Department is to provide furnishings, supplies, materials, and support to all campuses and administrative departments so as to provide an atmosphere for children to develop the desire to become life-long learners.
Hours of Operation
Monday - Thursday 8 a.m. - 4:30 p.m.
Friday 8 a.m. - 4 p.m.
Purchasing Terms and Conditions
Approved Vendors
You must log in using your BISD credentials to view the Approved Vendors List.
If the vendor you would like to use is not already listed please submit a Fresh Service ticket requesting the vendor. Vendor Packets can be found on the Contracts & Forms section of the BISD Purchasing website
Remember to always include the Contract # on any Requisition, P-Card Statement, or Check Request.
Bids/Quotes
Bids/Quotes
Birdville ISD Purchasing - Tabulations
Birdville ISD Purchasing - Tabulations
Tabulations will be posted after board approval
- 2024 Tabulations
- 2023 Tabulations
- 2022 Tabulations
- 2021 Tabulations
- 2020 Tabulations
- 2019 Tabulations
2024 Tabulations
2023 Tabulations
2023 Tabulations
2022 Tabulations
2022 Tabulations
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011-22 Business Cards (Updated 1/8/2025) |
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025-22 Birdville ISD Shelving Replacement for Child Nutrition Services |
2021 Tabulations
2020 Tabulations
2020 Tabulations
002-20 Miscellaneous Concrete Repair |
003-20 Miscellaneous Fencing |
005-20 Paper & Cleaning Products for Child Nutrition Services - REVISED 2020 |
014-20 Custodial Supplies - REVISED 2021 |
| 025-20 Birdville High School Re-Roofing |
047-20 Site Improvement Package of Watauga Elementary & N. Oaks Middle School |
2019 Tabulations
2019 Tabulations
001-19 Catering and Food Related Services - REVISED 07/13/2021 |
033-19 Geotechnical Services, Construction Materials Testing and Inspection |
081-19 Corrugated Standard Shipping Boxes - REVISED 11/03/2020 |
Current Bids & Vendor Registration
Vendor Registration
Birdville ISD will do solicitations through IonWave excluding construction which will be notification only and submittal will still be via written response.
If you are a current vendor, who has not registered for BISD through IonWave, you will still need to register in order to receive an email with information on current opportunities.
If you are interested in doing business with Birdville ISD, you will need to register as an interested vendor to receive notifications when new opportunities are available.
PLEASE NOTE that this registration does not make you an approved vendor. Your registration only gives us information to email you when a new opportunity is available.
Click here to register as a vendor for Birdville ISD through IonWave
Click here to view Current Proposals, Quotes & Bids on IonWave
Click here to log-in to Birdville ISD IonWave
Cooperatives
Helpful Information
Conflict of Interest Disclosures
The 79th Texas Legislature passed House Bill 914, which establishes new conflict-of-interest disclosure requirements for local government officers. That bill was codified in the Texas Local Government Code and went into effect on January 1, 2006. The law requires school board members and superintendents to file conflicts disclosure statements revealing certain relationships they may have with vendors doing business or seeking to do business with their school districts. It also mandates that trustees and superintendents report certain gifts received from current vendors and those seeking to become vendors.
The Texas Ethics Commission promotes public confidence in electoral and governmental processes by enforcing, administering, and training state officers and employees on applicable laws governing standards of conduct, personal financial disclosure, lobby registration and activities, political contributions and expenditures, and political advertising. For more information, visit the Texas Ethics Commission website.
Conflict of Interest Forms
The Texas Ethics Commission adopted Forms CIS and CIQ pursuant to H.B. 914. Please note that the Texas Ethics Commission does NOT have jurisdiction to interpret or enforce Chapter 176 of the Government Code. Also, please note that these forms are NOT filed with the Texas Ethics Commission.
FORM CIS: Local Government Officer Conflicts Disclosure Statement
FORM CIQ: Conflict of Interest Questionnaire
Conflict Disclosure Statements
Birdville ISD Purchasing
Helpful Information
Step-by-Step Instructions
Step-by-Step Instructions
Entering Requisitions (click the type of requisition you will be entering) |
Helpful Documents
Training Slideshow and Handouts
Workflows
Feedback
Contracts/Forms
- Birdville ISD Purchasing - Contracts & Forms
- Birdville ISD Purchasing - Contracts and Procurement Transparency Star
- Statute Links and Other Information
Birdville ISD Purchasing - Contracts & Forms
Birdville ISD Purchasing - Contracts & Forms
All forms & contracts are for internal use only.
Vendors, please visit the Current Bids & Vendor Registration page for more information on how to do business with Birdville ISD.
Purchasing Forms
Link | Description |
|---|---|
This form is attached to the SR ticket & requisition when using federal funds that have exceeded the mirco-purchase threshold | |
This form will direct you to the Fresh Service Ticket to request an employee to be set up for reimbursement payments | |
This form is attached to the invoice requisition in Munis | |
This form will direct you to the Fresh Service Ticket to request a parent or student be set up for reimbursement payments | |
This form is attached to the PO Change Order completed in Munis | |
This form will direct you to the Fresh Service Ticket to notify the Purchasing department of a vendors performance | |
This form will direct you to the Fresh Service Ticket to request a vendor that is not on the Approved Vendors List. *You also must attach the appropriate Vendor Information Packet with your Form* |
District Supplied Contracts
Link | Description |
|---|---|
This contract should be used when bringing an individual to BISD who does not have a contract, and you are paying them using Federal Funds. After the contract is filled out & signed by the vendor and Principal/Director submit it for final approval in Fresh Service under District Supplied Contract. | |
This contract should be used when bringing an individual to BISD who does not have a contract, and you are paying them using General/Activity Funds. After the contract is filled out & signed by the vendor and Principal/Director submit it for final approval in Fresh Service under District Supplied Contract. | |
This contract is utilized when bringing a vendor in to do installation, maintenance or repair in BISD. After the contract is filled out by the vendor it will be submitted in Fresh Service under District Supplied Contract. |
Birdville ISD Purchasing - Contracts and Procurement Transparency Star
Birdville ISD seeks to provide full and open competition in the purchasing process with the highest ethical standards while meeting the needs of the District and Community and maintaining transparency to the general public. Birdville ISD strives to implement best practices and has been the recipient of the Texas Association of School Business Officials Award of Merit for the Purchasing Operations for three consecutive years. As part of our commitment to best practices, the district strives to follow transparency protocols in the Transparency Stars Program as outlined by the State Comptroller of Public Accounts.
As part of the effort to be transparent in the purchasing process to taxpayers and suppliers, Birdville ISD posts online the following:
- Link to contact information for purchasing staff
- Link to vendor registration
- Link to current bids/proposals using IonWave
- Advertisement for current bids/proposals on the district’s website, in the Commercial Recorder and the State of Texas Comptroller’s Electronic State Business Daily Search
- Link to past bid tabulations
- Link to Approved Vendors List for all district staff
- Link to purchasing manuals, helpful information and P-Card program details
During the 2022-23 school year, Birdville ISD awarded a budget of 268,322,029 to spend across all types of contracts. Total expenditures for the year resulted in 11,165 spent per student. These purchases were made through 34 publicly posted bidding & contracted opportunities of which 30 contracts were awarded by Birdville ISD in the amount of $40,556,851.14. The remainder was purchased utilizing other procurement methods including 18 cooperative contract purchasing sources.
This page provides an overview of procurement data in accordance with the Texas Comptroller Transparency Stars program. Suppliers looking for current bid opportunities and related information may want to go directly to the Current Bids & Vendor Registration section of our website.
Statute Links and Other Information
STATUTE LINKS AND OTHER INFORMATION
- Dataset on open contracting & bidding opportunities & closed solicitations - 3 complete FY
- Financial Transparency
- GASB Pronouncements
- Intent to Award Documents
- Awarded, Competitively Bid Contracts
- Local Government Code Sec. 252.021-.0436
- Local Government Code Sec. 262.021-.030
- Local Government Code Sec. 271.021-.029
- Glossary of Procurement Terms
- Bid Documents
- Vendor Registration Guide
- Texas Education Code Sec. 44.031
- Texas Government Code Sec. 2269.101-.411
- Vendor Check Register Dataset
P-Card
Manuals and Agreements
Manuals & Agreements
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Document Link |
Description |
|---|---|
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Manual for the BISD P-Card Program |
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Completed by P-Card Holders & Budget Managers annually & submitted to the P-Card Coordinator |
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Completed by any BISD Employee who is going to utilize the P-Card that isn't the P-Card Holder or Budget Manager |
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Manual for the BISD Wex Fuel Card Program |
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Completed by all Drivers, Secretaries and Budget Managers annually & submitted to the P-Card Coordinator |
P-Card & Wex Forms
P-Card & Wex Forms
Document Link | Description |
|---|---|
Dispute a charge on a P-Card with Bank of America. | |
Request for a new card for a campus/department that will be held and checked out by the P-Card Cardholder. | |
Request for a new card for a specific BISD staff member. | |
Request for a limit change, cancellation, or replacement to an existing P-Card. | |
Request a new fuel cards and/or driver profile. | |
Request an update to an existing fuel card and/or driver profile. |
Helpful Documents
Helpful Documents
Document Link | Description |
|---|---|
| Step-by-Step instructions on reconciling the P-Card Statements within Munis. | |
| Form & Instructions to spend Department Activity Funds with the P-Card. | |
A log is required for each campus/department card. It must be filled out for each transaction made. | |
| When a card is issued to a user they should be supplied with a list of the guidelines. | |
| Use this form for purchase approval by the Budget Manager. It is required for any campus/department card purchase that does not have a P-Card PO in place. | |
| Step-by-Step instructions on how to enter a P-Card requisition that will become a P-Card PO in Munis. | |
Shopper Cards are available to check out if your department does not have a card. After the requisition is converted to a PO you will be contacted by the Purchasing Department to notify you when the card is ready for pick up. | |
Present to vendors when making purchasing to avoid being charged sales tax | |
Present to hotel staff when making purchasing to avoid being charged sales tax | |
A log is required for each campus/department card. It must be filled each time the card is checked in and out. | |
This form is required whenever a Wex Fuel Card is used to fuel a vehicle or equipment that is not owned by Birdville ISD. |
Manuals
Contact Us
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