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ERO
Overview
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This
page provides detailed instructions on how to utilize ERO. Click
on the links below to move ahead to the section of interest.
Sections:
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Logging
In
The “User View” Home screen will be displayed
when entering the URL (address) “ero.eschoolsolutions.com”
to access the Electronic Registrar Online. Do not enter
“www” in front of the address.
Click
“Log On” to access the Electronic Registrar Online as
a registrant.
A
“Login” screen will display. Enter the pre-assigned five-digit
Organization ID, User ID (numbers only, no spaces or
dashes), and PIN. Then, press the <Enter> key
on your keyboard or click on “Login.”
If
you forget your PIN, go online and enter the Organization ID
and your User ID. Then, click “Email PIN” to have your
PIN emailed to you. You must have an email address on your
profile to use this feature.
When
logged in the district name appears in the top right corner
above the date and time. Also, an “Exit” button appears where
it previously said “Log On.”
As
a User you can perform several tasks online. Each task is available
on a different tab. (NOTE: The Help button to the right
of the “Log On/Exit” button opens another browser window. This
new window contains basic information about what you can do
on each tab.)
There
are seven tabs available to you: Home, Course Catalog, My Current
Schedule, My Transcript, My Profile, My Programs, My Evaluations.
The Home tab is informational and appears after you log in.
All other tabs are described in the following pages.
NOTE:
The “My Evaluations” tab is visible only if your organization
accepts online evaluation responses for some sessions.
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Course
Catalog
The
Course Catalog tab is used for registration. Only courses with
sessions that are open to your registrant type for registration
on the date you are logged in will be visible in the online
course catalog.
First,
search for the course or session you are interested in. There
are four search options:
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Course
title or course code
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SRN
(session reference number)
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Curriculum
category
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Date
or date range
Use
only one search option. Click on the “Search” button that
corresponds to that search option only.
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In
the search results, select the desired course by clicking on
either the course title or “Register.”
The course description and all sessions open for registration
will appear. Also, prerequisite courses list on this screen.
Note:
Cancelled sessions continue to display until the close of the
registration period. However, registrants will not be able to
enroll in cancelled sessions. Instead of a green circle, the
following graphic will display:
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If
there are prerequisites that you have not met, the circle
on the left of all sessions of this course will be red with
a line and indicate that there are “Prerequisites Required.”
This picture appears if your registration privileges have
been revoked. The message bar above the session will indicate
if your status does not permit registration or if there
are prerequisite courses which you have not completed.
If you are already enrolled in a particular session, the
circle on the left of that session will be red. The label
will display, “Already Registered.” |
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If
you are already on the waitlist for a particular session,
the circle on the left of that session will be red. The
label will display, “Already Registered.” |
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If
there are session restrictions that you do not meet, then
that session is being restricted to allow only a particular
audience to enroll. Two types of restrictions are possible:
Location (registrants from a certain location only) and
Classification (registrants who teach a certain subject
or grade). When there are session restrictions that you
do not meet, the circle on the left of the session will
have a red line through it and a message describing which
restriction is not met. Also, a pink information bar describes
why you cannot enroll above that session.
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If
you have already enrolled in or attended another session
of the selected course within the number of days entered
as that course’s limit, you will not be permitted to register
for that session |
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If
registration must be requested and self-enrollment is not
permitted, then you will see a green circle showing “Request
Enrollment.” Click this circle to place your name on the
list of requests for this session. |
To
register for a session for which you are eligible, click on
the green circle labeled “Register” to the left of the session.
[Note: Registration over the phone does not have a course
catalog. Instead, use the SRN from above the green circle. When
you press “1” to register for a course, you are prompted to
enter the SRN.]
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If
your district requires, you may see a screen requiring entry
of additional information in order to complete your registration.
Both,
one, or none of the following options may be visible:
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A
drop down menu of available credit types requires selection
of the credit type you want to receive for this session. There
may be fees associated with that selection. Fees for each
credit type option are visible on the drop down menu as well.
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A
drop down menu with “Yes” or “No” to indicate if a substitute
is required. This field is for data collection only. Follow
your district’s procedures for obtaining a substitute.
[Note:
These same features apply to registration over the telephone.
If enabled, you are required to make a selection before completing
self-enrollment.]
If a seat is available, you will receive a message on the screen
that you are “Enrolled.” Also, if your district is using email
notifications and you have a valid email address on your profile
(see My Profile section), then you will receive an email notification
of your successful enrollment as well. [Note: Registration over
the telephone also produces an email notification.]
If the session you are attempting to register for is full, you
will have the option to add your name to the waitlist for that
session. If your district is using email notifications and you
have a valid email address on your profile, an email notification
is sent to indicate that you have been added to a waitlist for
this session.
NOTE:
Choosing to be added to the waitlist reserves the date(s) and
times of that session on your schedule and prevent enrolling
in other sessions at that time.
Check
your district’s policy on enrolling from the waitlist before
adding your name to any waitlist. Your district has the option
to automate enrollment from the waitlist such that when a seat
becomes available the first eligible person on the waitlist
is enrolled and notified via email of that change in registration
status. As a registrant, you should be aware to look for that
email notification and to check your schedule online or via
the telephone for changes in your registration status. (Cancelled
sessions are also notified in this way – email, online schedule,
and telephone schedule.) If you are enrolled in a session from
the waitlist it is your responsibility to drop that enrollment
if you do not want to attend. Otherwise you may prevent a registrant
who wants to attend from doing so.
If
there is a schedule conflict with a session that you are enrolled
in or on the waitlist for, you will be notified of the conflict
and given the opportunity to drop your current enrollment or
waitlist status in order to attempt to enroll in the selected
session. (A seat may or may not be available for that session.)
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My
Current Schedule
The
My Current Schedule tab is used to view your current schedule
of registrations and the sessions for which you are on the waitlist.
Only sessions in the future appear on this screen.
¨ Sessions for
which you are registered appear in the “Schedule” section.
¨Sessions for
which you are on the waitlist appear in the “Waitlist” section.
¨Sessions for
which you have requested enrollment appear in the “Requested”
section.
¨Cancelled
sessions remain on your schedule until the last session date.
They are marked with a red “CANCELLED.”
You
may do the following from the My Current Schedule tab:
¨Print
your schedule using your Internet browser’s print option.
¨View
driving instructions by clicking on the location name link.
This opens a MapQuest window.
¨To drop enrollment
in a session or from a waitlist, click on “Click to Drop.” You
will be asked, “Are you sure?”
Click
on “Yes” to drop from that session. Click on “No” to remain
enrolled or on the waitlist for the session.
(Press
“2” and enter the SRN to drop via the telephone.)
¨To view additional
information about each session, click on the underlined Session
#.
A
session detail screen will display.
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My
Current Schedule
You may view your schedule on a weekly calendar by clicking
on the “Weekly Calendar View.” or on a monthly calendar by clicking
on “Monthly Calendar View.”
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My
Transcript
The
My Transcript tab displays sessions that the
registrant attended. The last session occurrence must have started
in the past and the registrant must be marked attended before
the session appears on this screen. Attended registrations are
sorted by credit type name or school year depending
on system settings.
By
Credit Type Name
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By
School Year
All
attended registrations in the past appear on this screen. [Note:
Your organization may also restrict this view to only those
marked “Yes” for Complete such as when an evaluation must be
completed in addition to attending in order to receive credit.]
To view transcript information for a specific date range, enter
the month, date, and/or year using the provided “Date Range”
drop down menus and click on “Search.”
To view additional information on a particular session, click
the SRN link.
To
print a certificate of completion click on the “Certificate”
link next to the desired session. Then, use the print function
of your Internet browser to print the certificate. (Not shown
actual size. Actual size fits within half of an 8.5’ x 11’ page.)
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Note: Certificates are visible only if your organization enables
that feature.
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My
Profile
The
My Profile tab displays current profile information.
If the district allows, you may update your contact information
in this database only. (Updated information in this database
is not sent to your district’s mainframe, payroll, or Human
Resources database. Follow district policy to inform the district
of changes for the purpose of databases other than this one.)
By
clicking on “Modify Profile” (visible only if enabled by the
district), address, telephone, and email address information
can be updated.
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In order to take advantage of email notifications, keep the
email address correct. You may enter one email address only,
but may update that email address as needed to direct email
notifications to the account you most regularly check.
A
system administrator must update all other fields if changes
are needed.
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After making changes, click on “Update” in the lower left corner
of the My Profile screen.
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My
Programs
The
My Programs tab functions as an online advisor
and record keeper for the registrant illustrating progress towards
completion of a program. A program is a group of required
and suggested courses that must be taken to meet an overall
requirement. You will only see a program on the My Programs
tab if you have been assigned to one. All programs to which
you are assigned appear in the “Choose Program” drop down menu.
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To
the right of each course that has been attended “Attended” will
display. The Course # link will display past information about
your attended registration.
If
you are registered for a session of a course listed in a program,
“Registered” will display to the right of that course. The Course
# link will display detailed information about that registration.
If you have met the requirements of a course listed in a program
by attending training out of the district, and your district
is collecting that information in this database, “Transfer”
will display to the right of the course taken to meet that requirement.
Use the course # for sessions not attended or registered for
to search the course catalog for sessions that are open for
registration.
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My
Evaluations
The
My Evaluations tab provides a link to an evaluation
form for sessions in the past that you have attended. Not all
sessions will have an evaluation.
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To
complete the evaluation, click the “Evaluate” link.
The
evaluation directions and questions will appear. Follow the
directions to select from the drop down menu your response to
each question. When you have selected or entered all responses,
click on “Update” to submit your responses.
You
may only respond to an evaluation one time. Your responses are
anonymous.
After
responding, that session is no longer visible in the list of
evaluations for you to complete.
To
view additional information about the session before evaluating
in, click the Session #.
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If
you have any questions, please contact
the Professional Learning Department at (817) 547-5813.
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